Information sources

Sources of Federal Government and Employee Information, 2011
Laurentian Pilotage Authority

1. General Information

Background

As a result of recommendations made by a Royal Commission on Pilotage in Canada, the Marine Pilotage Act was assented to by Her Majesty and the Governor-in-Council and proclaimed in force February 1, 1972.

The Pilotage Act created four pilotage regions with specific authorities, thereby replacing a large number of local pilotage districts. The four Pilotage Authorities - Atlantic, Laurentian, Great Lakes and Pacific are Crown corporations, responsible to Parliament through the Minister of Transport.

The Laurentian Pilotage Authority, a Crown corporation, was established on June 30, 1971, and became effective as of February 1, 1972, governed by the Pilotage Act and Regulations. For the purpose of the Financial Administration Act, the Authority is a corporation specified in Schedule III, Part I of that Act.

Responsibilities

The objects of the Authority are to establish, operate, maintain and administer, in the interest of safety, an efficient marine pilotage service within the region.

2. Institutional Functions, Programs and Activities

Board of Directors

The Authority's board of directors is appointed by the Governor in Council, to a maximum of seven members.

Administration Branch

This Branch provides administrative and financial services as required to operate within accepted corporate business procedures.

Operations Branch

This Branch provides pilotage services by assignment, and dispatches qualified pilots to ships navigating within the Authority's region.

Information Holdings

Board of Directors

Description: Information relating to the appointment of the LPA Board of Directors.
Document Types: Privy Council Office appointments, correspondence and résumé.
Record Number: LPA BOA 015

Board Members

Bank number: LPA PPU 027
Description: Information in this bank includes orders-in-council appointing them to the board, correspondence and travel expense claims.
Class of Individuals: Members of the public, pilots and representatives of the shipping industry.
Purpose: This bank is to maintain a record of information relating the members.
Consistent Uses: May be used as a reference document
Retention and Disposal Standards: The retention period for this bank is ten (10) years and after is destroyed.
RDA Number: 98/005
Related Record Number: LPA BOA 015
TBS Registration: 003686
Bank Number: LPA PPU 027

Pilotage Services

Description: Information on the provision of Pilotage Services within the Laurentian region.
Document Types: Dispatching records; pilotage licences; assignments; tariff charges; accident reports; collective agreements; international shipping affairs.
Record Number: LPA OPR 005

Marine Incidents

Bank number: LPA PPU 035
Description: This file describes Marine Incidents reports and investigations and the name of persons involved in an incident.
Class of Individuals: General public.
Purpose: This bank is to maintain a record of information relating to Marine Incidents and investigations
Consistent Uses: May be used for statistics purposes and to draw appropriate conclusions regarding pilotage.
Retention and Disposal Standards: The retention period for this bank is ten (10) years and after is destroyed.
RDA Number: 99/024L
Related Record Number: LPA OPR 005
TBS Registration: 003688
Bank Number: LPA PPU 035

Register of Pilots and Apprentice Pilots

Bank number: LPA PPU 030
Description: This bank describes information on physical characteristics, licences, certificates and marine incidents of pilots and apprentice pilots bound by contract with the Authority and are obtained under the Pilotage Act.
Class of Individuals: General public.
Purpose: This bank retains a register of certificates and qualifications required under the Pilotage Act.
Consistent Uses: May be used to verify that pilots and apprentice pilots meet the requirements of the Pilotage Act as to their ability to carry out their duties.
Retention and Disposal Standards: These records are retained in our office two (2) years from the date which the pilots or apprentice pilots cease to be employed and then are sent to the National Archives of Canada.
RDA Number: 98/005
Related Record Number: LPA OPR 005
TBS Registration: 003687
Bank Number: LPA PPU 030

Register of Pilots employed by the Authority

Bank number: LPA PPE 801
Description: This bank describes information on physical characteristics, licences, certificates and marine incidents.
Class of Individuals: Pilots and apprentice pilots from the Laurentian Pilotage Authority.
Purpose: Retain a register of certificates and qualifications required under the Pilotage Act.
Consistent Uses: May be used to verify that pilot and apprentice pilots meet the requirements of Pilotage Act as to their ability to carry out their duties.
Retention and Disposal Standards: Files are retained in our office two (2) years from the date which the pilots or apprentice pilots cease to be employed and then are sent to the National Archives.
RDA Number: 98/005
Related Record Number: LPA OPR 005
TBS Registration: 003684
Bank Number: LPA PPE 801

Tariffs

Description: Pilotage Tariff Regulations and Canadian Transportation Agency decision.
Document Types: Information on the setting of Tariffs and analysis from Canadian Transportation Agency.
Record Number: LPA OPR 010

Internal Services

Internal Services are groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are: Management and Oversight Services; Communications Services; Legal Services; Human Resources Management Services; Financial Management Services; Information Management Services; Information Technology Services; Real Property Services; Materiel Services; Acquisition Services; and Travel and Other Administrative Services. Internal Services include only those activities and resources that apply across an organization and not to those provided specifically to a program.

Financial Management

Financial Management Services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.

• Financial Management

Human Resources Management

Human Resources Management Services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies, and/or plans.

• Classification of Positions
  • Staffing
• Compensation and Benefits
  • Attendance and Leave
  • Pay and Benefits
• Labour Relations
  • Discipline
  • Grievances
• Occupational Health and Safety (COR)
  • Occupational Health and Safety (PIB)
• Official Languages (COR)
  • Official Languages (PIB)
• Performance Management Reviews (COR)
  • Discipline
  • Performance Management Reviews (PIB)
• Recruitment and Staffing

Application for Employment File

Bank number: LPA PPU 025
Description: This bank describes the completed application forms, letters and curricula vitae of persons interested in working for the Authority.
Class of Individuals: General public.
Purpose: This is to maintain a record of information relating to applications for employment received from the general public.
Consistent Uses: May be used to validate recruitment decisions and to justify recommendations.
Retention and Disposal Standards: The retention period for this bank is two (2) years and after is destroyed.
RDA Number: 99/024L
Related Record Number: LPA PRN 920
TBS Registration: 003685
Bank Number: LPA PPU 025

• Employee Personnel Record
• Staffing
• Training and Development (COR)
  • Training and Development (PIB)

Management And Oversight Services

Management and Oversight Services involve activities undertaken for determining strategic direction, and allocating resources among services and processes, as well as those activities related to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies, and/or plans.

• Executive Services

Materiel

Materiel Services involve activities undertaken to ensure that materiel can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.

• Materiel Management

Real Property

Materiel Services involve activities undertaken to ensure that materiel can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.

• Real Property Management (COR)

Travel And Other Administrative Services

Travel and Other Administrative Services include Government of Canada (GC) travel services, as well as those other internal services that do not smoothly fit with any of the internal services categories.

• Administrative Services
  • Parking
• Security
  • Identification and Building-Pass Cards

Classes of Personal Information

In the course of conducting the programs and activities of the Authority, categories of personal information may be accumulated which are not contained in the specific personal information banks previously described in this entry. Such personal information includes identification cards, staffing, training, grievances, official languages, disciplinary measures, occupational safety and health, parking and travelling expenses. This information is store as part of the general subject files, the records of which are not normally retrievable by name of individual or other personal identifier. Specifics must be provided concerning the subject matter, related program activity, as well as the date on which the information was received by the Authority and to whom it was addressed.

The personal information in these subject files is retained for the same period of time as the related subject information and is disposed of according to the appropriate subject records schedules.

Manuals

Accident Reports and Investigations
Collective Agreements
Dispatching Procedures
Pilot Licence Register
Service Contracts
Working Rules

3. Additional Information

Please see the Introduction to this publication for information on access procedures under the provisions of the Access to Information Act and the Privacy Act.

Each request made to the Laurentian Pilotage Authority under the Access to Information Act, must be accompanied by an application fee of $5.00, cheque or money order made payable to the Laurentian Pilotage Authority.
For additional information about the programs and activities of the Laurentian Pilotage Authority, please contact:

Laurentian Pilotage Authority
999 De Maisonneuve Blvd West, Suite 1410
Montreal, Quebec H3A 3L4
Telephone: 514-283-6320
Email: administration@apl.gc.ca
Internet: www.pilotagestlaurent.gc.ca

Reading Room

In accordance with the Access to Information Act, an area on the premises of this institution has been designated as a public reading room. The address is:

999 De Maisonneuve Blvd West, Suite 1410
Montreal, Quebec H3A 3L4